Terms and Conditions

Definitions

• Booking Fee: Shall mean the fee payable to Active Rider in respect of each person attending the Active Rider event
• Event: Shall mean the event organised by Active Rider
• Event Premises: Shall mean the Active Rider event location
• Organiser: Shall mean Active Rider, whose address is: Higher Fairbanks Farm, Goodshaw Fold, Rossendale, Lancs, BB4 8UF
• Participant: Shall mean the member of the general public attending the Active Rider event with their own horse
• Guardian: this is BYRDS camps specific – all attendees under the age of 18 years must be accompanied by an Adult whilst at camp

Booking & Payment

1. The participant has agreed to pay a booking fee to the organiser consisting of a deposit and a balance.
2. In some events payment is made in full at the time of booking, refer to specific details of the Event.
3. Any balances due must be paid in full 4 weeks prior to the event date. If not received by that date your deposit may be forfeited and your place lost.

Cancellation

If the participant wishes to cancel a booking them the booking fee will be subject to the cancellation policy below.

Deposits and camp fees are non-refundable unless we cancel an event at short notice due to forces beyond our control.

Our expenses are fixed in advance based on a definite number of Participants for a specified time; therefore there will be no rebates or deductions taken from any fees for entering late or leaving early.

Subject to availability, Participants may change dates up to a maximum of twice before incurring an admin fee of £25, which will be deducted from your booking fee.

The Organiser reserves the right to cancel the Event at any time if in the absolute discretion of the Organiser the weather conditions may cause the terrain to become unsafe, if attendance of the Event is poor or the Organiser is no longer able to proceed with the Event due to an event outside the reasonable control of the Organiser.

If the Organiser cancels the Event, the maximum liability to the Participant shall be the price paid to the organiser to attend the Event.  Should Active Rider have to cancel the event due to forces beyond our control a refund less reasonable costs (if any) will be refunded to the participant. (new 29.12.09)

Participants can transfer bookings but a new booking form & signed waiver will be required.

1. Cancel before 4 weeks of the event date: you can receive a refund or transfer your place onto a future event. (Less £25 administration costs)
2. Cancel within 4 weeks of the event date 50% of your fee will be refunded.
3. Cancel within 12 days of the event date: No refund. (However a credit note for 50% of the event cost could be issued at Active Riders discretion. This is dependent on numbers attending & associated costs)

All cancellations must be made in writing to customerservice@activerider.co.uk

Participant Code of Conduct:

1. The Participant must comply with all reasonable instructions given by Active Rider and must observe all regulations issued by Active Rider for the Event.
2. If the Participant is in breach of these terms and conditions Active Rider shall be entitled to expel the Participant, without incurring any liability or refund.
3. Riders & Horses must keep to designated horse areas.
4. Active Rider reserves the right to refuse to admit or expel any person at any time
5. If you are under 16 years of age, a guardian must accompany you. At all times, children must be supervised by the accompanying guardian. (please note BYRDS specific terms and conditions below)
6. The Participant must not do or permit within the Event:
   a. Anything which shall be a nuisance or which in the opinion of the organiser is contrary to the character of the event
   b. Any entertainment or other activity for which a special licence is required
   c. Anything that may involve a risk of injury or annoyance to anyone or anything present in the Event Premises.
   d. Any abusive language or behaviour towards other Participants, event organisers or trainers, will not be tolerated.

VII.            The participant must not possess or consume illegal and performance enhancing drugs.

Event Premises

1. The Participant is liable for any damage caused by them or their guest to property belonging to the organiser, the owners of the event premises or any other Participants.
2. In the event of inclement weather some venues may switch or cancel disciplines. The impact of this generally affects the cross country lessons. Cancellation at events of the use of that area (or others) is a decision made either by the venue them selves or Active Rider. This decision to cancel is based on health and safety. This decision could affect other lessons taking place, as arenas may have to be shared out to accommodate everyone. This decision is only made on exceptional conditions.

Health & Safely

1. Any Participant violating camp rules and regulations or using or possessing drugs on or off premises during their stay will be expelled and barred from future events and their fees and expenses will not be refunded.
2. Any Participant who exhibits emotional, behavioural or psychological conditions, which are disruptive to the camp program or harmful to him/herself or other riders, may be dismissed with no refund.
3. The Participant shall at all times during the Event comply with all fire, health & safety rules and regulations and any emergency procedures outlined by the Organiser.
4. Each horse must have a valid and up to date vaccination certificate, completed, signed and stamped on each line by a veterinary surgeon. The vaccination certificate must accompany the horse to Active Rider and the rider is responsible for producing it on demand.
5. Protective clothing must be worn at all times when around horses & riding. i.e.: hard hats to latest British standards, with chinstrap, boots and heels, long sleeves. Body protectors to British standards must also be worn. (Mandatory for cross-country lessons).
6. Participants must notify the Organisers of any issue relating to their horse that may be relevant to Health & Safety within the Event. (Ie: biting/kicking/stallions etc). Active Rider may not be held responsible for participants injuring themselves with other horses. 
7. Participants are advised to not enter into stables, or ride horses that are not their own property.
8. Participants are responsible at all times during the Event for ensuring their horse is under control and does not represent a danger to anyone else or any other horse at the Event.
9. Participants must strictly comply with the speed limit of 5mph for all vehicles within the Event premises.
10. Participants MUST declare any medical conditions that could materially affect their health and safety at camp.
11. All accidents, injuries or illness must be reported as soon as possible to the Organiser.
12. The Organiser reserves the right to exclude any Participant or animal they consider to be a danger to spectators or other people.
13. No smoking at any time in or around the stables, smoking is only allowed in designated areas.
14. Do not enter private stables or stable blocks
15. Keep stable area swept and social areas clean and tidy.

Insurance

1. Active Rider is not responsible for any accidents or injury to riders, spectators, animals or damage to vehicles or properties of any description, or any loss sustained by any person whilst at the camp venue.
2. Participants must ensure that they have suitable insurance/third party liability insurance. The Active Rider waiver MUST be either completed on-line if available or signed and returned by post to prove that you take responsibility for your conduct and insurance. We recommend Active Rider attendees ensure they have adequate insurance against loss or illness as they would for any other holiday or pastime.
3. All activities are optional and are at your own risk. By its very nature horse riding is a high-risk sport and therefore carry’s associated risks.

Liability

1. Participants bring property to the Event entirely at their own risk. Neither the Organiser nor the Event will accept any liability for any loss, howsoever caused, to property belonging to Participants or others.
2. Except in relation to personal injury or death caused by the negligence of the Organiser and/or the Event premises all other liability for loss or damage howsoever caused is excluded to the fullest extent permitted by law.
3. No liability will be accepted by the Organiser for any loss or injury sustained as a result of a breach of these Terms & Conditions by the Participant including, but not limited to, any request by the Organiser for the Participant to leave the Event Premises due to a breach of these Terms & Conditions or for any conduct or medical history liable to increase the risk of injury to the Participant or anyone or damage to property.

General

At some events, Active Rider takes pictures and sometimes video/film footage. We reserve the right to publish these images/footage unless you tell us not to. (except BYRDS events – see below)

Trainers, specialists, presenters, caterers and riding schedules are subject to change at any time and without notice. In this event attendees will be notified as soon as practical, and no refund will be made as a result of these changes.

Please respect the facilities we attend and leave no litter around

Private use of any the schools (subject to availability) must be booked and paid for directly with the centre.

No smoking in any stable blocks at any premises Active Rider runs events.         

Suitable protective clothing to be worn at all times when mounted: i.e. hardhats to current approved standard with chinstrap fastened, boots with a small heel and grip, long sleeves and we strongly advise body protectors are used.

Somerford Park Farm, Cheshire - Specific Yard Rules:

• No access to stables any earlier than the specified start time of the camp - Somerford Park do not allow anyone in the stables any earlier. (Nb: even if you use the farm ride).
• On the last day of Camp the Stables and the Camp areas must be vacated by 4pm, we start earlier on the last day to accommodate this. Those having the last lesson of the day must be prepared to muck out and clear out before their lesson starts.
• Ridden day visitors may be accommodated at our events held here - please enquire for details with Active Rider, these visitors will have to pay Somerford Parks normal facility usage rates.
• Noise levels are to be down by 10pm as Somerford Park Farm is also a residential facility.
• All children must be under adult supervision at all times. This is a working Farm with all the associated risks and will not tolerate children playing outside the designated area.
• The use of bicycles is not allowed.
• There must be No Horses taken into the Camp Field and No Mucking out of horse transport onto the yard or field. Please use the muck trailer
• No horse may enter any arena at any time without a prior booking.
• Two bales of shavings are provided with each stable, extra bales may be purchased at cost from site or you may bring your own, no other form of bedding may be used. At the end of your Camp you must muck out into the centre aisle, leaving your stable empty and swept clean. You are welcome to bag up any clean shavings and take them home with you.
• Haylage is included in the camp cost (except BYRDS)  if you bring your own forage you must take all left over hay and haylage away with you as Somerford Park can not dispose of this for you
• NO SMOKING in or around the stables or Camp Pavilion.
• No dogs are allowed at this event - anyone bringing a dog will be asked by the centre to remove it.
• Horsecamp’s at Somerford Park Farm are allocated a fixed use of specific ménages and the XC course at fixed and pre agreed times. It may be - (due to safety concerns) - that we may not be allowed to use the XC - if this happens we have to use the ménages booked. No camps are allocated an alternative ménage - this can mean (on a worst case basis) that some ménages have to be shared with the XC riders. This is normally done on extreme weather conditions that render the XC as unsafe for use.

Residential Active Horse Camps:

• On the last day of residential camps, stables must be mucked out completely leaving your stable empty and swept. You are welcome to bag up and take any clean bedding home with you. If the facility’s stables are not left as you found them then a cleaning charge may apply to you directly.
• Refuse must be taken home with you.
• No dogs are allowed at most venues, please check with customerservice@activerider.co.uk for specific venue rules re dogs.

BYRDS specific Terms & conditions:

Photographic and Filming Equipment at Active Rider Events.

There is a potential risk posed to young children through the use of photographs on web sites

and publications. There is evidence in sport in general to show that photographs have been

used to identify children which places them at risk from those who wish to groom children for abuse.

 For these reason, the following guidelines for children’s events have been drawn up:

 Professional photographers/filming/video operators wishing to attend Active Riders events will:

 o   Be given a clear brief

o   Wear identification

o   Not be given unsupervised access to competitors

o   Not be allowed to take photos outside the event (e.g. a child’s home or school). Unless professionally engaged by legal guardian

Any other spectators (e.g. amateur photographers, parents) wishing to film or take photographs using any form of telephoto lens must register their name and address with Active Rider or wear recognised identification i.e. BYRDS Armband

 Videoing as a Training aid. Riders and their parents should be aware that this is a part of the training programme and care should be taken in the storing of such films in any promotional material or publication.

Active Rider will not use any video or any photography without the express permission of the guardian. You the guardian and your junior rider will be asked to sign a consent form when you book on at camp.

Code of Conduct for all BYRDS attendees whilst participating in any Active Rider events:

I am aware that I am an ambassador for my family and my sport and I take full responsibility for my actions. I have read this contract with my parent/guardian, understand the guidelines set out below and agree to comply with the following contract.

 I agree that I will not:

 1)         possess or consume alcohol or illegal and performance enhancing drugs

2)         smoke

3)         engage in sexual activity

4)         use foul language

5)         tolerate or be involved in discrimination of any kind

6)         leave the Event unless accompanied by a member of staff

7)         enter any accommodation block other than my own.

 NB. Active Rider/BD reserves the right to send participants home if they do not keep to the signed contract. We do hope this will not be necessary.

 Medical consent release form:

On arrival at camp the guardian will be asked to sign a medical consent form for the junior rider attending camp. This form gives permission for medical treatment to be administered where considered necessary by a nominated first aider, or by suitably qualified medical practitioners. If the guardian cannot be contacted and my child should require emergency hospital treatment that you will authorise a qualified medical practitioner to provide emergency treatment or medication.